All of the information contained on this site is copyright and may not be reproduced without the permission of the following agencies:
The following are all trademarks and copyrights of Child Find: All About Me I.D., All About Me Photo I.D., The Green Ribbon of Hope, and Ribbon Design, Child Find Canada Education Package, "A Missing Child is Everyone's Responsibility," Friend of Child Find, Friends of Child Find, Kidcheck Program, Safeguard Your Children, Tips for Tots, Tips for Grade Schoolers, Tips for Teenagers, Tips for Parents, "Mo mmy Will Be Back in a Minute," and Guarding Against Infant Abduction in the Health Care Sector.
"Child Safety on the Information Highway" was written by Lawrence J. Magid, a syndicated columnist for the Los Angeles Times, who is author of Cruising Online: Larry Magid's Guide to the New Digital Highway (Random House, 1994) and The Little PC Book (Peachpit Press, 1993).
"Child Safety on the Information Highway" was jointly produced by the National Center for Missing and Exploited Children and the Interactive Services Association (8403 Colesville Road, Suite 865, Silver Spring, MD 20910)
"Child Safety on the Information Highway" is reprinted and disseminated with permission of the National Center for Missing and Exploited Children (NCMEC). © NCMEC 1994. All rights reserved.
The Just in Case Series is reprinted with the permission of The National Center for Missing and Exploited Children (NCMEC). © NCMEC. All rights reserved.
PIPEDA – Personal Information Protection and Electronic Documents Act
Effective January 1st, 2004, the privacy legislation (PIPEDA) will be in effect and it will affect all Canadian not-for-profits and charities. PIPEDA has been in force since January 1st, 2001 for federally regulated organizations, such as banks and airlines, and for organizations selling personal information across provincial boundaries. British Columbia and Alberta have introduced privacy bills, which are meant to be similar to PIPEDA and therefore exempt organizations in those provinces from the application of PIPEDA. Quebec has had their privacy legislation for many years. Ontario released a draft bill in February 2002, and despite hundreds of submissions and consultations with affected groups (including charities), has not introduced a privacy bill; therefore, PIPEDA will apply in Ontario.
How PIPEDA Works:
PIPEDA applies to "personal information" that is collected, used or disclosed in the course of "commercial activities". Personal information is a broad category: it covers all information about an "identifiable individual", but does not include the name, title, business address or business phone number of an employee of an organization. Since it applies to individuals only, it does not apply to corporations who may be donors, members, clients and suppliers. The members of most not-for-profit organizations and charities are individuals, most donors are individuals, and the directors of all corporations are individuals as are the employees. The definition of "commercial activities" includes the selling, bartering or leasing of membership or donor lists but does not go into detail as to what other activities are covered. For example, if we were to host a volunteer training conference where we sold copies of our street-proofing curriculum to the volunteers, this would be considered a "commercial" event, even though the proceeds from the sale of the curriculum would cover the production costs. What this means is that a "determination must be made for each activity, not for the organization as a whole, and that a not-for-profit organization or charity is NOT exempt from PIPEDA just because the overall purpose of the organization is not "commercial".
Categories of Personal Information We Collect and Hold:
The nature of personal information we collect may include:
Vending Programs Data Base
Direct Mail/CFC Donor Database
Suppliers/Contractors
Board of Directors' personal information
National Volunteers' personal information
Staff Personnel information
Purposes of Collecting Your Information:
Child Find Canada may use the information we collect for the following purposes:
To send official tax receipts and thank you letters to donors
To send invoices for goods and/or services
To purchase good and/or services as required
To make decisions about volunteer applications
To correspond with members of the Board of Directors
To meet legal, security, processing and regulatory requirements regarding our employees
You may refuse or withdraw your consent as explained in this document. Before using your personal information for any purpose other than those listed above, Child Find Canada will explain that purpose to you and seek your consent.
Disclosure of Your Information:
Child Find Canada values its relationships with its employees, volunteers, Board members and suppliers, and is committed to the protection of their personal information, and to keeping their personal information accurate, confidential, secure and private. This Privacy Code is an embodiment of this commitment.
Consent:
Depending on the nature and sensitivity of your personal information, your consent to the collection, use or disclosure of such information can be express and positive (express and positive consent may be oral, in writing or electronic) or implied (such as applying to volunteer with the organization) in which case we assume that you consent.
You may withdraw your consent at any time as long as you give reasonable notice of withdrawal.
Child Find Canada Privacy Promise for our Donors, Volunteers, Suppliers and Staff:
1. Accountability: We will safeguard, according to strict standards of security and confidentiality, any information you share with us. A Privacy Officer (Laurel Anderson) is accountable for Child Find Canada's compliance with the principles of this policy.
2. Identifying Purposes: All volunteer applications, Direct Mail solicitation and vending program documents shall identify the purpose for which your personal information is being collected and this will occur at or before the information is collected.
3. Consent: Your knowledge and consent shall be required for the collection, use or disclosure of personal information, except where inappropriate.
4. Limiting Collection: Child Find Canada's collection of your personal information shall be limited to what is necessary for the purposes identified by this organization. Information shall be collected by fair and lawful means.
5. Limiting, Use, Disclosure and Retention: Your personal information shall not be used or disclosed for purposes other than those for which it is collected, except with consent of the individual as required by law. Your personal information shall only be retained for so long as necessary for the fulfilment of those purposes.
6. Accuracy: Child Find Canada is committed to ensuring that your personal information is accurate, up to date, and secure as is necessary for the purposes for which it is to be used.
7. Safeguards: Your personal information shall be protected by security safeguards appropriate to the sensitivity of the information.
All Criminal Reference Checks shall be acknowledged by the Chair/Executive Director and/or President of the organization and duly returned to the applicant. Child Find Canada will not retain any copies of an applicant's CRC; and
All volunteer applications shall be kept secure in a locked cabinet in a designated area.
8. Openness: Child Find Canada shall make readily available to individuals specific information about its policies and practices relating to the management of personal information. Should you have a concern or question, please contact our Privacy Officer, Laurel Anderson.
9. Individual Access: Upon request, an individual shall be informed of the existence, use and disclosure of his or her personal information and shall be given access to that information. An individual shall be able to challenge the accuracy and completeness of the information and have it amended as appropriate.
When the situation occurs where it is necessary for Child Find Canada management to review personal information regarding an employee or volunteer, Child Find Canada reserves the right to access these records/files for strictly organizational purposes. Any personal information obtained from an employee or volunteer file will not be shared with any other department of Child Find Canada and will be kept highly confidential during the time it is being used. Examples of when the need would arise for the Executive Director, Supervising Manager to access an employee/volunteer file would be:
During job performance appraisals, or in considering a salary adjustment or change of position title
To assess what CFC property the employee/volunteer may have access to
If an employee/volunteer wishes to terminate their employment/volunteer position or their employment/volunteer position is being terminated by CFC
If a legal problem has arisen and there is a need to have the employee's/volunteer's file opened to deal with a particular line of inquiry.
If a problem occurred with employee attendance/absenteeism/lateness
Assessing employee sick leave, time off, vacations, etc
The supervising manager can access their direct employee's file for a specific and legitimate business related reason.
10. Challenging Compliance: You shall be able to address a challenge concerning compliance with the above principles to the designated individual or individuals accountable for compliance by Child Find Canada.
ACCESS MEMBER SECTION FOR FILE/FORM DOWNLOADS
Contacting Child Find Canada:
Privacy Officer
Kit Anderson
212 – 2211 McPhillips Street
Winnipeg, MB R2V 3M5
204 - 339-5584
childcan@aol.com
